Compensation

MISSION AND RESPONSIBILITIES

about 1 month ago

The mission of the Finance Department is to support the achievement of the school district's mission by providing accurate information, efficient services, and analysis necessary for sound decision making.


Responsibilities of the Finance Department fall within the following general areas:

Accounts Payable.  Involves processing of purchase orders and vendor invoices for payment, as well as the maintenance of accurate and timely expenditure records.  Approved Purchase Orders should be forwarded to Leslie Jones for processing.  Questions about vendor payments should be directed to Charlene Jenrette. 

Accounts Receivable.  Includes research and recording of all Revenues received by the Division, including Local, State, and Federal funding sources.  Also includes preparation of other miscellaneous deposits.  Questions regarding revenue reporting and deposits should be directed to Charlene Jenrette.

Budgeting.  Includes coordination, preparation, and maintenance of the district budget, including both instructional and non-instructional activities of the District.  Responsibilities also include budget tracking, enforcement, and revision as needed throughout the year.  Questions about line-item budget balances should be directed to Leslie Jones.  Questions about the budget process should be directed to Brook Thomas.

Financial Reporting.  Involves reconciliation of school financial records, preparation of monthly financial statements to Administrators and the School Board, maintenance of fixed asset records, coordination of all documentation required for State and Federal reporting (including review and reconciliation of all Federal grant reimbursements), and coordination of the Division’s annual financial statement audit.  Questions about financial reporting should be directed to Brook Thomas.

Payroll.  Includes processing of timesheets and contract/work agreement payments for all NCPS employees. This includes maintenance of leave records, processing direct deposits, distribution of pay checks and stubs, management of employee deductions, and processing payments for related deductions to all relevant vendors and taxing authorities.  Questions about paychecks and paycheck calculations should be directed to Terrie Buege.  Questions about leave records should be directed to Leslie Jones.  Questions about Aesop Substitute & Leave Management system should be directed to Brook Thomas. 

School Activity Funds.  Division finance staff assist principals by establishing regulations and procedures for the management and operations of school activity accounts in accordance with sound business practices. This includes, but is not limited to, prescribing accounting and operating procedures as well as audit standards (School Activity Fund Handbook), providing training and other assistance, coordination of an annual audit, and performing periodic on-site reviews.  Questions about School Activity Funds should be directed to Brook Thomas, or to the school principal. 

Staff

BUDGET FILES

about 1 month ago

Here you will find files pertaining to the School Board's Proposed Budgets, Informational Hearings, and Adopted Budgets since the 2010-11 school year.



    2017-18 Proposed Budget (PDF - 2.00 MB) 
    The proposed budget was approved by the NCPS School Board on March 14, 2017 and was submitted to the County Board of Supervisors on March 17, 2017 for consideration.

    2016-17 Adopted Budget (PDF - 9.25 MB) 
    The adopted budget is the result of collaboration between the NCPS School Board and the County Board of Supervisors to reflect funding adjustments made during budget development. The adopted budget was approved by the County Board of Supervisors on June 14, 2016.

    2016-17 Proposed Budget (PDF - 15.39 MB)

    The proposed budget was approved by the NCPS School Board on February 25, 2016 and was submitted to the County Board of Supervisors on February 29, 2016 for consideration

    2015-16 Adopted Budget (PDF - 9.26 MB)

    The adopted budget is the result of collaboration between the NCPS School Board and the County Board of Supervisors to reflect funding adjustments made during budget development. The adopted budget was approved by the County Board of Supervisors on May 26, 2015.

    Presentation from the Public Information Hearing on 2-3-15 (PDF - 1.98 MB) 
    Attached are the slides shown at the Public Informational Hearing held on February 3, 2015 in the auditorium of Northampton High School.

    2015-16 Proposed Budget (PDF - 13.89 MB) 
    The proposed budget was approved by the NCPS School Board on January 12, 2014 and submitted to the County Board of Supervisors on January 15, 2015 for consideration.

    FY 2016 Capital Funding Request (PDF - 343 KB) 
    This document is an accompaniment to the 2015-16 School Board's Proposed Budget, and contains detail on the availability of funds for capital expenditures and a request for an appropriation of funds to complete nine capital projects. This document also includes updated funding schedules through Fiscal Year 2018.

    2014-15 Adopted Budget (PDF - 1.67 MB) 
    The adopted budget is the result of collaboration between the NCPS School Board and the County Board of Supervisors to reflect funding adjustments made during budget development. The adopted budget was approved by the County Board of Supervisors on May 27, 2014.

    Presentation from the Public Information Hearing on the 2014-2015 Proposed Budget (PDF - 892 KB) 
    Attached are the slides shown at the Public Informational Hearing held on February 27, 2014 in the Media Center at Kiptopeke Elementary School.

    2014-15 Proposed Budget (PDF - 2.72 MB) 
    The proposed budget was approved by the NCPS School Board on December 30, 2013 and was submitted to the County Board of Supervisors on December 31, 2013 for consideration.

    Report of Capital Needs (12/31/13) (PDF - 2.69 MB) 
    This document is an accompaniment to the 2014-15 School Board's Proposed Budget, and contains detail on the availability of funds for capital expenditures and the significant capital needs anticipated during the 2014-15 school year. Also, this document includes the Capital Improvement Plan that was adopted on March 16, 2011 and the results of a Feasibility Study performed by Dills Architects to assess the need for and potential cost of renovations/rebuilding the Northampton High/Middle School Complex.

    2013-14 Adopted Budget (PDF - 1.48 MB) 
    The adopted budget is the result of collaboration between the NCPS School Board and the County Board of Supervisors to reflect funding adjustments made during budget development. The adopted budget was approved by the County Board of Supervisors on June 18, 2013.

    2013-14 Proposed Budget (PDF - 1.48 MB) 
    The proposed budget was approved by the NCPS School Board on March 27, 2013 and submitted to the County Board of Supervisors on March 29, 2013 for consideration.

    Presentation from the Public Information Hearing on the 2013-2014 Proposed Budget (PPTX - 455 KB) 
    Attached are the slides shown at the Public Informational Hearing held on April 17, 2013 in the conference room at the School Administration Building.

    2012-2013 Adopted Budget (PDF - 1.72 MB) 
    The adopted budget is the result of collaboration between the NCPS School Board and the County Board of Supervisors to reflect funding adjustments made during budget development. The adopted budget was approved by the County Board of Supervisors on June 12, 2012.

    2012-2013 Proposed Budget (PDF - 1.35 MB) 
    The proposed budget was approved by the NCPS School Board on March 28, 2012 and submitted to the County Board of Supervisors on March 30, 2012 for consideration.

    Presentation from the Public Information Hearing on the 2012-2013 Proposed Budget (PDF - 307 KB) 
    Attached are the slides shown at the Public Informational Hearing held on April 17, 2012 in the conference room at the School Administration Building.

    2011-2012 Adopted Budget (PDF - 1.04 MB) 
    The adopted budget is the result of collaboration between the NCPS School Board and the County Board of Supervisors to reflect a lower level of County funding that was requested in the Proposed Budget. The Original Adopted budget was approved by the County Board of Supervisors on May 23, 2011. Additional appropriations and categorical transfers were requested by the School Board and were later approved by the County Board of Supervisors. This document reflects all changes approved through July 14, 2011.

    2011-2012 Proposed Budget (PDF - 959 KB) 
    The proposed budget was approved by the NCPS School Board on March 30, 2011 and submitted to the County Board of Supervisors on April 1, 2011 for consideration.

    Presentation from the Public Information Hearing on the 2011-2012 Proposed Budget (PPTX - 181 KB) 
    Attached are the slides shown at the Public Informational Hearing held on April 13, 2011 in the Auditorium of Northampton High School.

    2010-2011 Adopted Budget (PDF - 2.22 MB) 
    The adopted budget is the result of collaboration between the NCPS School Board and the County Board of Supervisors to reflect a lower level of County funding that was requested in the Proposed Budget. The Original Adopted budget was approved by the County Board of Supervisors on June 28, 2010. Additional categorical transfers were requested by the School Board on July 23, 2010 and were approved by the County Board of Supervisors on August 10, 2010. This document reflects all changes approved through August 10, 2010.

    2010-2011 Proposed Budget (PDF - 3.27 MB) 
    The proposed budget was approved by the NCPS School Board on March 29, 2010 and submitted to the County Board of Supervisors on April 1, 2010 for consideration.

FAQ's

about 1 month ago

Frequently Asked Questions




Paycheck Delivery

I would like to pick up my paycheck from the Central Office on pay day.  Is this allowed?

No, all paychecks are mailed from the Central Office on pay day without exception.  However, using Direct Deposit will ensure funds are deposited into your bank account on the morning of payday.  For more information on signing up for Direct Deposit, please see the form under "Finance Forms" or contact the Finance Department. 


Pay Frequency

Employees who are under a contract or annualized work agreement receive 26 paychecks per year (every two weeks).  

Employees who are paid by the day or the hour are paid on the same payday as contract/work agreement employees, however the amount of pay is based on the actual time worked during the pay period.  

There is a one full pay period lag between work and payment.  For instance, employees are required to turn in their two-week time sheet on a payday, and they will receive payment for those two weeks on the next payday.  

Payday is typically on Friday, but is changed in some cases to accommodate Holidays and deduction schedules.  Please see the list of pay dates for the current school year below. 

For a listing of pay dates for each year, see the Pay Rates Section of the NCPS Website.


Pay Stub Q & A

1) Why are there two FICA and Medicare deductions on my check stub?

As your employer, NCPS is required by law to pay an employer's share of FICA and Medicare taxes withheld from your paycheck. This is why there are two deductions on your pay check - one is an employer deduction and the other is an employee deduction.

2) Why are there two insurance deductions on my check stub?

NCPS pays $150 per pay period toward employee health insurance as an employment benefit.  The $150 deduction is an employer-paid deduction and does not reduce your gross pay.

The second deduction is an employee-paid deduction and does come out of your paycheck.

3) What is INS>50k?

All VRS-eligible employees receive group term life insurance coverage in the amount of their annual salary, rounded to the next thousand, and doubled.  The IRS allows employees to receive $50,000 of this coverage untaxed, but taxes are required on the value of the coverage amount that exceeds $50,000.  The value of the excess coverage is calculated using an age-based table provided by the IRS (this is called "imputed income"). 

The INS>50K line on your pay stub is an EMPLOYER deduction and does not reduce your net pay.  The taxes you are paying on the value of the excess coverage are combined with the taxes that are deducted on your regular pay.  The value of the imputed income does appear separately on your W-2. 


W-2's

When can I expect to receive my W-2?

W-2's for Northampton County Public Schools employees are being printed offsite by our financial management system company, RDA Systems.  RDA will be printing and mailing W-2's prior to the January 31st deadline as required by the IRS.  We have no control over when mailing will occur, but assure employees that the federal guideline will be met.

Returned W-2's will be held by the Finance Department, unless a forwarding address has been provided.  Duplicate copies of W-2's will not be provided to employees until one week following the Federal mailing deadline.  

AESOP

about 1 month ago

Aesop is the absence and substitute management system used by NCPS.  It is an automated service that simplifies and streamlines the process of recording and managing absences and finding substitutes.  


The Aesop service will be available to you 24 hours a day, 7 days a week and can be accessed via internet and phone.

You can log in to Aesop on the web at:
  •  EMPLOYEES:  Here, you will be able to enter absences, check your absence schedule, update personal information, and exercise other features such as uploading your lesson plans for substitutes to view online.
  •  SUBSTITUTES:  Here, you will be able to view available substitute assignments, accept substitute assignments, and view your assignment schedule. 
Or, use the Aesop toll free phone system at: 1-800-942-3767.  
Simply follow the voice menu to enter and manage absences and access other features.  

Important Notes:
  1. Your ID and PIN numbers for accessing Aesop will be emailed to you. Your ID Number will be your telephone number, and your PIN will be a random number, which you should change when you log in for the first time.
  2. When entering an absence (employees) or accepting substitute assignments (substitutes), please wait until you receive a confirmation number before you terminate the phone call or close your internet browser window.  Your transaction is not complete until you receive a confirmation number.  

Links to Training Materials:

Training Guides:

Training Videos:

If you have any questions, concerns, or comments,  please contact the Aesop Administrator at bthomas@ncpsk12.com.

STUDENT ACCIDENT INSURANCE

about 1 month ago

NCPS students are automatically covered under an accident insurance policy that covers injuries during the school day and during school sponsored activities, including athletics.  This coverage is secondary to the students' primary health insurance policy and is offered at no cost to the family.  

Parents can expand this to a 24-hour policy to provide coverage for their student when they are not at school or a school sponsored activity.  An application for expanded coverage is available at the website below:

Bollinger Specialty Group insurance logo
Brochure regarding expanded coverage:  NCPS Student Accident Insurance Brochure.pdf

Link for purchasing expanded coverage: Bollinger Speciality Group Insurance

FINANCIAL REPORTS

about 1 month ago

Approved Monthly Financial Reports.


 

Prior to each regular meeting, the Finance Subcommittee reviews the Financial Statement (Revenues & Expenditures), and End of Month Bills Paid (Check Register) for the most recently completed month and contacts the Chief Financial Officer with any questions prior to the Board meeting.

At the School Board's regular meeting, a member of the Finance Subcommittee updates the other School Board members in a committee report, noting any observations and concerns.  Once the financial reports have been approved by the School Board, they will be made available to the public on the BoardDocs website below.  The financial reports are included in the agenda of each regular meeting, under the consent agenda section.

If you have any questions regarding the financial reports, please contact the Chief Financial Officer, Brook Thomas, at bthomas@ncpsk12.com.

 

    School Board Finance Subcommittee    

Mr. William Oakley

Dr. Paul Bibbins

FIRST FINANCIAL GROUP OF AMERICA (FFGA)

about 1 month ago

FFGA is NCPS' provider of voluntary benefit plans.  View your enrollment details online using the link below!

SCHOOL ACTIVITY FUNDS

about 1 month ago

School Activity Funds  

School Activity Funds (SAF) are held by a school in a trustee capacity or as an agent for students, club organizations, teachers and the general administration of the school.  They are managed at the school level under the supervision of the Principal and are audited on an annual basis.  


The basic purpose for the collecting or raising and expending of activity funds must be for the direct benefit of the students or for the general benefit of the school.  SAF are comprised of all funds derived from extracurricular school activities, including, but not limited to, entertainment, athletic contests, facilities fees, club dues, vending machine proceeds that are not deposited in the school nutrition program account, and all other funds from activities of the school involving personnel, students, or property.


Each school has been delegated the accounting responsibility for the SAF and it must comply with the guidelines and procedures required by these regulations.  There is one bookkeeper at each school who reports to the School Principal.  The Principal and Bookkeeper are responsible for processing SAF transactions and ensuring adherence to the School Activity Fund Handbook.  The School Bookkeepers are:

Kiptopeke Elementary School - Theresa Adkins  tadkins@ncpsk12.com

Occohannock Elementary School - Patricia Morris pmorris@ncpsk12.com

Northampton High School - Cathy Fox cfox@ncpsk12.com


Related Files

http://www.ncpsk12.com/departments.cfm?subpage=237945
View More

Mobile Experience

No need to download an app! To view the mobile experience, please shrink your browser window by undocking the browser in order to make it resizable then resize the browser to be the size of an iPad then an iPhone.

Close
View More

Mobile Navigation

When your browser’s width conforms to a tablet or mobile phone, the menu bar changes to be mobile optimized.

Close
View More

Login

Login to view additional information on features available to registered users.

Close
View More

Login

Login to view additional information on features available to registered users.

Close
View More

By clicking on your name, you find your personal tools including a combined calendar, feed and more.

Close
View More

By clicking on your name, you find your personal tools including a combined calendar, feed and more.

Close
View More

Admin Button

This admin button appears wherever you have rights to alter a set of blocks. To add a block, click “Add Block” to see the options.

Close
View More

SchoolBlocks offers a unique and powerful personalized search system. A member of the public, searching for "homework" might see an announcement from the school as the first result. However, if the user is logged in, they would see their teacher’s latest homework assignment as the top result.

Close